Free Holiday Itinerary Template (Printable)

The short answer

A good holiday itinerary template has one section per day, and in each day the timed things in order: what, when, where and the booking reference. Add where you're staying and the key phone numbers at the top, and leave space. Fill in the fixed bookings first, then the plans around them.

How to fill in this itinerary template

Set the dates first.
Enter the first and last day. The template makes a section for each day, labelled with the weekday, because "Tuesday" is how you'll think about it on the trip.
Put in everything with a fixed time.
Flights, trains, check-in, tickets with an entry slot, restaurant tables. Use the time printed on the ticket, which is the local time where it happens.
Add the references.
The booking reference or confirmation number goes in the third column. At a desk, that's the thing they ask for.
Then the loose plans.
A morning at the beach, the market, a walk. Write "morning" or "afternoon" rather than a time: plans without a ticket should stay flexible.
Leave gaps.
If a day already has three timed things, it's full. A free afternoon is a plan too, and it's what rescues the day when a train is late.
Print one, share one.
Print a copy for the folder and save a PDF to your phone. Send the PDF to anyone at home who should know where you are.

What to include in a holiday itinerary

Section	What goes in it	Why
Trip details	Dates, who's going, where you're staying with the address and check-in time	Taxi drivers, border forms and hosts all ask for the address
Key numbers	Insurance helpline, hire car desk, the local emergency number, your accommodation	You'll need them exactly when your phone battery is low
Each day	Times, what, where, booking reference	One glance answers "where do we need to be next?"
Travel days	Departure and arrival times, terminal, bags, transfer to the hotel	The day most likely to go wrong deserves the most detail

For the step-by-step version, with how much to plan per day and how to handle time zones, see how to make a travel itinerary.

An example day

Here's a filled-in travel day for a family flying to Lisbon, to show the level of detail that helps on the day:

Day1

Saturday · Fly to Lisbon

Travel day, keep it simple

7:15am
Taxi to the airport
Booked, ref TX-4410. Passports in the front pocket of the blue bag.
10:40am
Flight to Lisbon
Terminal 2, two checked bags. Lands 1:20pm local time.
3:00pm
Check in at the apartment
Key box code arrives by text on the morning. Ref CA-55821.
Eve
Supper near the flat
Nothing booked. Early night.

Paper, PDF or app?

A printed itinerary never runs out of battery and is easy to hand to a grandparent. A PDF on your phone is easy to share. The weak point of both is that they're out of date the moment a booking changes, and they don't hold the tickets themselves.

That's the part an itinerary app handles better: it keeps the plan and the tickets together, updates when something changes, and shows the same thing to everyone on the trip.

Questions people ask

Is this itinerary template free?

Yes, completely. Fill it in on this page and print it or save it as a PDF. There's nothing to sign up for, and what you type stays in your browser.

How do I save my itinerary as a PDF?

Tap "Print or save as PDF". On a computer, choose "Save as PDF" as the printer. On an iPhone, pinch out on the print preview to open the PDF, then share or save it. On Android, choose "Save as PDF" as the printer.

What should a travel itinerary include?

The dates, who's going, where you're staying with the address, key phone numbers, and for each day the timed things in order with their booking references. Travel days need the most detail: terminals, bags and how you get from the airport to the hotel.

Should I use local time in my itinerary?

Yes. Write every time as it's printed on the ticket, which is the local time where it happens. A flight that leaves at 10:40 in London and lands at 13:20 in Lisbon is written exactly like that.

Can I use this as a family holiday itinerary template?

Yes. Add everyone in "Who's going", put the children's ages next to their names if it helps you plan, and print a copy for each adult. The family holiday checklist on this site covers the rest.

Holiday itinerary template

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